held on Tuesday 28 March at 12 Abbotts, 125 Kings Road, Brighton
Present were Corinne Attwood, Anne Barry, Ian Bullock, Sue Bullock, Angela Devas, Jim Grozier, Joyce Edmond-Smith, Roger Hinton (Chair) Suzanne Hinton, Leon Moore, Jeanne Openshaw, and Fred Pipes.
• Apologies for absence were received from Julian Arkell, Mick Barry, Sean Burke, Angela Coulter, Bob Harber, Jenny Millington, and Tessa Wolfe-Murray.
Ian reported that Sean was ill and the meeting sent its best wishes for a swift recovery.
• The minutes of the 2016 AGM were agreed as accurate.
• There were no Matters Arising from the minutes.
• 4.1 Fred’s report had been circulated prior to the meeting. Ian, on Sean’s behalf, raised his request for ‘a clear procedure’ for uploading photos. There was considerable discussion during which Joyce asked how photos were selected for the website, Roger noted the praise for our section received from Peter Roscoe, and Jim drew attention to the national website.
• 4.2 It was agreed that Fred would write a guide to uploading photos on FLICKR which Ian would include in the newsletter.
• 4.3 Fred’s report was accepted with thanks.
• Julian’s report had been circulated prior to the meeting.
• Corinne expressed concern about the future of the Co-op bank in the light of recent press reports.
• The report was accepted with thanks.
6. Racing Secretary’s Report
Bob’s report had been circulated before the meeting and was accepted with thanks.
7. Secretary’s report
• 7.1 Ian’s report had been circulated with the agenda papers.
• 7.2 It was suggested that it might be added to the website, Joyce said it provided a very good summary of the year’s activities and Jim suggested that it might be used as the basis for the next report in Boots and Spurs.
• 7.3 The report was accepted with thanks.
• 7.4 Arising out of the report, Angela (D) raised the question of the possibility of more joint rides with members taking on the planning and leading of rides together. After discussion it was agreed that Ian would feature this in the newsletter and pass on requests for partners.
8. There were no other reports.
9. Election of Officers
• 9.1. The following were duly nominated, seconded and elected
Chair – Roger Hinton
Vice Chair – Anne Barry
Secretary – Ian Bullock
Treasurer – Julian Arkell
Social Secretary – Angela Coulter
Webmasters – Fred Pipes and Jim Grozier
Racing Secretary – Bob Harber
Campaigns Organiser – Joyce Edmond Smith
• 9.2 Angela (C) had, via Jim, expressed her willingness to serve again as Social Secretary and Sean had stated his willingness to step in if the position was ‘unoccupied and available.’
• 9.3 Angela was thanked for organising the Christmas lunch
• 9.4 In connection with the Campaigns post Joyce drew attention to recent local
meeting attended by Mick, Leon and herself.
10. There were no motions
11. National Annual Conference Business
Ian reported that only the proposed rule change attempting to prevent any other organisation using the Clarion name or logo was contentious. He was concerned that it would be unenforceable without financial resources well beyond those the Clarion could command but asked to be allowed to listen to the arguments put forward and cast the section’s votes after consultation with the rest of our delegation
12. Proposals for Activities in 2016
• 12.1 Summer social. There was a strong preference for a picnic.
• 12.2 Away weekends. Leon raised problems with booking with the YHA and the need for someone to take this on. On a show of hands about half of those present expressed an interest in taking part in an away weekend. The possibility of one in Normandy was briefly discussed.
• 12.3 Anne suggested that anyone planning such events should take into account the dates of national Clarion activities.
13. Other Business
• 13.1 Joyce drew attention to a local charity bike ride in April. Ian would publicise
the details in the newsletter.
• 13.2 Leon said that the practical application of our slogan ‘Fellowship is Life’ must include being very careful not to leave people behind or ‘lose’ them on rides. It was vital that all ride leaders stopped at junctions where there was a change of direction. Ian would draw attention to Roger’s website guidelines on leading rides in the newsletter which cover the points made by Leon.
• 13.3 The question of third party insurance was discussed and Leon drew attention to the possibility of acquiring comprehensive insurance which would cover the loss of a bike with ETA as explained in the 21 February newsletter.
There being no other business Roger and Suzanne were thanked for their hospitality in hosting the meeting.
Ian Bullock, Secretary
29 March 2017